When people hear the phrase
“going paperless,” they often assume they’ll no longer be using paper in daily
tasks or even have access to it in their office. This obviously isn’t true or
practical. Going paperless means using paper wisely and sparingly, and finding
effective alternatives.
According to a survey by YouGov, the UK’s small and
medium-sized enterprises waste more than £42.2 million per day in revenues
looking for documents, something that could easily be remedied by creating a
‘paperless office’. Despite this, 65% of UK SMEs have still not taken this
step.
While a paperless
office can take some getting used to, many who have adopted the practice have
found a variety of benefits.
Easy access
John Bustrum, CEO and founder of My403bCoach.com,
said going paperless many years ago transformed his business procedures. He
said the biggest plus is the quick access he has to his clients' accounts.
Time savings
It is no longer necessary to waste time
looking for documents. Document searches can be done quickly and gives results
in seconds. All the documents are stored in the same organised manner, and are
easy to retrieve.
Increases productivity
Employees will be able to quickly access the documents that
they require. Employees in remote locations will also benefit from going
paperless because they do not have to worry about instructions or important
information that is printed on paper that they are not aware of.
Security
Security is a major concern for many companies. In a
paperless office, documents can easily be secured. Different security levels
may also be applied according to the sensitivity of a certain document. Access
to the database can be controlled and restricted at any time.
if
you're ready to start transitioning your office, call us on (44) 24 76997742.
Author: Sachin Lohade is a Chartered Accountant and works with Accounting Firms to improve practice and reduce costs. He can be reached out at sachin@corientbs.com or you can visit www.corientbs.co.uk
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